Academic Records
FERPA
Saint Mary-of-the-Woods College ensures that all practices regarding the security of student academic records comply with the requirements of the Family Educational Rights and Privacy Act of 1974 (FERPA), as amended.
Students are entitled to review their own academic records upon written request. Students may view their own transcripts at any time in the Office of the Registrar or online at https://MyRecords.smwc.edu, as long as all student financial accounts are in good standing. Neither final grades nor grade point averages are released over the phone or via email. No other person or agency has the right to review academic records without the written permission of the student, except under certain circumstances as defined within FERPA.
The College does have the right to release certain information about students, called “directory information”, without prior consent of the student, unless notified in writing by the student. The College has designated the following items as directory information: student name, class year, College email address, hometown, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, high school and year of high school graduation, dates of attendance at SMWC, and degrees, honors and awards earned. In the interest of safety, the College generally does not fulfill requests from third parties for addresses and phone numbers.
Transcripts
To request electronic or mailed copies of your transcripts to be sent to you or to third parties, the preferred method is to request a transcript online. The fee for official transcripts is $15 per copy. Request for a Transcript.
Official transcripts can also be ordered in person, via email, or fax using the Request for Official Transcript form for $15. Official transcripts should be requested well in advance of the date needed. Requests are usually filled within two business days. Student financial accounts must be in good standing before transcripts will be released.
Unofficial transcripts are available to current or recent students on the student portal.
Current students can have their official transcript sent to us electronically at registrar@smwc.edu or by mail to:
Registrar’s Office
Saint Mary-of-the-Woods College
1 St Mary of Woods Coll
Saint Mary-of-the-Woods, IN 47876
Phone: 812-535-5269
Fax: 812-535-5005
Saint Mary-of-the-Woods College Ring
Students are eligible to order a ring if they fit under the following guidelines:
- Minimum cumulative GPA of 2.00.
- Must be a matriculating baccalaureate or graduate (not Associate or Teacher Licensure) degree candidate at Saint Mary-of-the-Woods College at the time of ring order.
- Minimum of 60 credits successfully completed at the time of ordering the ring in the Fall Semester preceding Ring Ceremony. Must have twenty-four (24) of their existing credit hours taken and passed at SMWC (does not include PLA or CLEP credit).
- Enrolled in 90th hour in the semester, he or she is receiving the ring (transfer students must have 24 of those credit hours successfully completed at SMWC).
- Ring balance paid in full (by March 1st) to receive the ring.
A student’s ring eligibility does not expire if he or she has achieved the requirements while enrolled at the College.